Enterprise Edition - Whats New

KRYSTAL DMS 2018 - Enterprise Edition

The first release for the year 2018 is now available for production use. We are glad to announce the release of KRYSTAL DMS 2018 - Enterprise Edition. Over and above all features in the Premium Edition, the Enterprise Edition also includes the following new features and enhancements:

Value Based Authorization NEW

The earlier version of KRYSTAL DMS provides authorization based on actions only, now with new release, administrators can assign access to the users bases on the index fields associated with a document.

Administrators can now assign access to specific documents to specific users based on index values assigned to the document. This will enhance the security and maintenance of the Documents within a document class. Users now need not access multiple document classes which are stored based on different categories or meta-data fields.

Signature AnnotationNEW

Users of the system can now draw an electronic signature using the new Signature Annotation feature or upload existing scanned signature on the document.

Document Viewer for HTML and EML files NEW

The built-in Document Viewer of KRYSTAL DMS now supports on-line viewing of HTML as well as EML (Email) files.

Workflow Case Assignments NEW

Users can now assign the cases assigned to self to other users in a workflow process if the current workflow activity configured for the same.

Document-less workflow definitions NEW

Administrators can now configure workflow templates which do not use documents. Workflow cases can now be started without documents if it is configured as a document-less workflow

Enhanced - Performance

In addition to the new features, Primeleaf has made significant changes and updates to its underlying technologies that build on the existing high performance, scalability and reliability that the KRYSTAL DMS - platform is known for.

Upgrades for the software are available now. Customers on a support and maintenance agreement with Primeleaf receive all updates to the KRYSTAL DMS - Enterprise Edition software at no additional cost.


KRYSTAL DMS 2017 - Enterprise Edition - Release 4

The final release for the year 2017 is now available for production use. We are glad to announce the release of KRYSTAL DMS 2017 - Enterprise Edition - Release 4. Over and above all features in the Premium Edition, the Enterprise Edition also includes the following new features and enhancements:

Workflow Process Execution Report NEW

A new report is now available for users who are assigned a role of workflow reporting manager for individual workflow templates. In this report assigend users can get the details of each workflow case along with complete execution timeline for each state of the process

Users will also have facilities to search documents which are still under process in a workflow using this feature of the system.

Configurable instant text extraction on Document upload NEW

The content / text extraction from the document is now can be configured via control panel. The extraction can be initiated as soon document is uploaded or it can be deferred.

Announcement Notification via Email NEW

Administrators can now notify the users about any new announcement or update in announcement via Email. Administrators can choose during addition or updatation of announcment whether a mail notification should be sent to the users for each domain.

Utilities - Update Fulltext Content NEW

Administrators can update the extracted content of the document using a new utility available under the control panel.

Utilities - Check Effective Permissions NEW

Administrators can now easily identify what effective permissions are assigned to specific user for a particular Document Class / Workflow Template using this utlitiy of KRYSTAL DMS.

Bulk Delete List Items NEW

Administrator users now have facilities to bulk delete list items from within Control Panel of KRYSTAL DMS

Enhanced - My Actioned Workflow Cases

Users will now have access to all the workflow cases along with status of each workflow case that they have actioned from My Workspace module.

Enhanced - Bulk Upload with Default Index Values

Users can now assign default values for Indexes associated with a Documents while uploading documents in a bulk mode.

Enhanced - Unique Indexes

KRYSTAL DMS now comes equipped with a feature where Administrators can define multiple index uniqueness for a Document Record.

Enhanced - Performance

In addition to the new features, Primeleaf has made significant changes and updates to its underlying technologies that build on the existing high performance, scalability and reliability that the KRYSTAL DMS - platform is known for.

Upgrades for the software are available now. Customers on a support and maintenance agreement with Primeleaf receive all updates to the KRYSTAL DMS - Enterprise Edition software at no additional cost.


KRYSTAL DMS 2017 - Enterprise Edition

A brand new year brings brand new KRYSTAL DMS. We are happy to announce the release of KRYSTAL DMS 2017 - Enterprise Edition. Over and above all features in the Premium Edition, the Enterprise edition also includes the following:

Two-Factor Authentication NEW

To increase the security of your documents and account, Two-Factor Authentication can be enabled from the Configuration.

Two-Factor Authentication (2FA) is a feature that will keep your documents and account even safer in the event someone manages to get access to your password. With 2FA, a hacker will not be able to access your data unless he/she also has a hold of the device (Mobile phone).

Instant text extraction on Upload NEW

The content / text extraction is now initiated as soon as the document is uploaded. Earlier it full text content extraction was carried out at scheduled interval. Now with this new functionality, users will be able to search contents of the document as soon as it is available in document repository

Document Viewer with Annotation Support NEW

We have enhanced our Document Viewer and now it has capabilities for annotating a document on web browser. Users can draw annotations like highlights, blackouts, sticky notes, ellipse and rubber stamps on the document without disturbing the original document.

Document Reminders NEW

Users can set reminders on documents that require attention later and receive alerts to take action before important deadlines are missed.

Users can set and edit document reminders and also choose whether they want to receive notification via email directly in thier inbox.

Recent Searches NEW

When you perform a search in the global search bar, recent search activity appears on your workspace. Only users can see their recent searches. Once user successfully signout from the system then this searches are cleared for security purposes.

Sortable List Indexes NEW

Administrators can now define the default sorting for the List Indexes for simple search and data entry.

Enhanced - Scheduled Jobs Management

Scheduled Jobs running in KRYSTAL DMS can now be enabled or disabled by the Administrator. This function allows administrators to control jobs and run only when required.

Enhanced - Sharing of Documents

Users now get notification email as soon as the person with whom the document is shared views it. Users can now also enter their own subject lines for sharing the document. This helps user to know whether shared document is viewed / accessed by the receiver and receipent also get good idea of who shared document.

Enhanced - Events Calendar

With KRYSTALDMS' integrated calendar, it's easy to keep track of corporate's important events all in one place. Administrators can publish these events and are visible to all the users in events domain.

Enhanced - Expiry Notification

Users can now send document expiry notifications to extenal users as an email message. External users will not have access to the document management system but still get notifications as per the settings done by the administrator.

Enhanced - Performance

In addition to the new features, Primeleaf has made significant changes and updates to its underlying technologies that build on the existing high performance, scalability and reliability that the KRYSTAL DMS - platform is known for.


KRYSTAL DMS 2016 - Enterprise Edition

KRYSTAL DMS 2016 - Enterprise Edition includes a variety of exciting new features and enhancements to increase performance, reliability, productivity and efficiency.

Included in this release is:

Document Viewer NEW

KRYSTAL DMS is now equipped with a pure HTML based Document Viewer for non JAVA supported browsers. KRYSTAL DMS is now completely platform agnostic. You can use any device, any time, anywhere to manage your business critical documents and information it contains. All JAVA supporting browsers will continue to be supported by KRYSTAL Document Viewer.

Document Ratings NEW

Using KRYSTAL DMS to implement a Knowledge Repository is a very common way to share any kind of informations among the staff. In this scenario it is important to give users the option to rate a document, so that all the people interested in a specific topic will be able to note what documents are preferred by the user's community.

Automated Workflow Notification NEW

Users participating in workflow process of the system will now receive automated email notification when s/he starts the process and submits case. Users receives email notification when s/he is assigned a workflow task and when s/he performs an action on the task. Automated reminders are also sent to users for tasks pending in thier work queue.

Internal Collaborative Messages NEW

Users of KRYSTAL DMS can now message and collaborate with each other using this feature of the system. Users can now send messages to each other using @username. Each user who is mentioned in the message will also receive an email notification for the message mentioning his/her name.

Enhanced - Document Searching

KRYSTAL DMS now uses the latest cutting edge search technologies and is now powered by Apache Lucene ( A high-performance, full-featured text search engine library written entirely in Java) search engine capabilities. Users will now be able to perform searches using boolean operators like "AND" , "OR" , "NOT" along with compelte phrase and wildcard searches using "*" and "?" operators.

Enhanced - Reporting

KRYSTAL DMS is now equipped with enhanced reporting capabilities. Administrators can now view reports for user-wise and date-wise document upload. Document Revision report allows administrator to view version control activites performed by users of the system. A new report is now available for administrators to get details about workflow tasks initiated for each workflow process.

Enhanced - Performance

The entire Document database structure has been optimized for superior performance and scalability in KRYSTAL DMS 2016. From accessing views to adding metadata to checking in documents, you can feel the increased speed.

In addition to the new features, Primeleaf has made significant changes and updates to its underlying technologies that build on the existing high performance, scalability and reliability that the KRYSTAL DMS - platform is known for.

The new version answers a critical business need in the area of accessibility, compliance and collaboration. It provides easy-to-understand functions relevant to business operations and preservation of information, so that companies can easily manage their documents and improve their core business processes.

Upgrades for the software are available now. Customers on a support and maintenance agreement with Primeleaf receive all updates to the KRYSTAL DMS - Enterprise Edition software at no additional cost.


KRYSTAL DMS 2014 - Enterprise Edition

Each new release of KRYSTAL DMS brings new features and product improvements. The following is a summary of the new or improved features that were added in the KRYSTAL DMS - 2014 Enterprise Edition release that support the implementation of the paperless office. This version is in line with Primeleaf's commitment to provide the best features to the customers at an affordable price.

Included in this release is:

Completely Responsive Design NEW

Responsive web design (RWD) is a web design approach aimed at crafting sites or web based applications to provide an optimal viewing experience—easy reading and navigation with a minimum of resizing, panning, and scrolling—across a wide range of devices (from mobile phones to desktop computer monitors)

KRYSTAL DMS is now completely responsive and built with bootstrap framework of twitter. Users will now be able to perform functions such as retrieve documents, search for documents, and upload new documents with great ease using any of the devices from anywhere at any time.

Indian & International Language Support NEW

End users will now be able to store document meta data (indexes) and all other information in Enterprise Edition not just in English language but also in Indian languages like HINDI (हिन्दी), Gujarati (ગુજરાતી) , Marathi (मराठी), Tamil (தமிழ்), Telugu (తెలుగు) along with international languages like Chinese, French , Italian, Africans etc.

Unique Indexes & Default Values for Indexes NEW

Indexes associated with a Document can now be marked as unique and can have a default value. This will help users to reduce the task of tagging repetitive index values for documents uploaded in bulk or document uploaded via import locations.

Import Locations for each Document Class NEW

Administrators can configure Import Locations (drop folder / watched folder) for each Document Class from where the documents will be automatically picked up and stored periodically without any human intervention. Various ERP System or existing business applications can generate documents which can be stored directed in these import locations from where it will be automatically archived in KRYSTAL DMS - Enterprise Edition.

Automated Jobs NEW

Administrators can now schedule new automated jobs like Document Importer, Full Text Extraction, Document Expiration Notification etc. which will enhance the productivity and efficiency of the overall document management process.

Enhanced - Document Expiration Notification

Users can receive notification for expiring documents in user configurable duration or period. Administrators can set the expiry notification period for each document class and now it is not restricted to 7 days.

Enhanced - Announcements, Discussions, Events

Administrator users can now share the announcements, discussions and events across one or more domains by just selecting the domains while creating or editing.

Enhanced - Document Viewing

Improved KRYSTAL Document Viewer is not bundled with this version of the product where users can view the document and simultaneously take action on the document. The Document Viewer now also supports dynamic view of the annotations in thumbnail view of the document.

Enhanced - Document Sharing

Users will now be able to share documents using single click with multiple recipients. Users can view the document and share with multiple people by entering comma separated email address of each recipient.

Enhanced - User Profile

Users will be able to view his /her profile and upload profile picture. This will provide a personal touch to users Document Management experience.

Enhanced - Web Services APIs

Integrate deeper into KRYSTAL™ DMS using enhanced Web Services APIs that allows users to add, search and retrieve documents from document management repository.

In addition to the new features, Primeleaf has made significant changes and updates to its underlying technologies that build on the existing high performance, scalability and reliability that the KRYSTAL DMS - platform is known for.

The new version answers a critical business need in the area of accessibility, compliance and collaboration. It provides easy-to-understand functions relevant to business operations and preservation of information, so that companies can easily manage their documents and improve their core business processes.

Upgrades for the software are available now. Customers on a support and maintenance agreement with Primeleaf receive all updates to the KRYSTAL DMS - Enterprise Edition software at no additional cost.


KRYSTAL DMS - Enterprise Edition Version 8.0

Each new release of KRYSTAL DMS brings new features and product improvements. The following is a summary of the new or improved features that were added in the KRYSTAL DMS - Enterprise Edition Version 8.0 release that support the implementation of the paperless office. This version is in line with Primeleaf's commitment to provide the best features to the customers at an affordable price.

Included in this release is:

Web Based Scanning and Capture NEW

KRYSTAL DMS provides a completely web browser (Internet Explorer, Firefox, and Chrome browsers are all supported.) based scanning module that enables remote users to scan documents using any TWAIN compliant scanner. Users do not have to install any local scanning software to scan and capture the documents in document repository.

Web Services APIs NEW

KRYSTAL Document Management System includes a full Web Services API, which allows programmers to develop custom solutions based on the KRYSTAL Document Management Software.

Using the Web Services API, you will be able to create new applications and integrate your existing applications into KRYSTAL DMS. You will be able to perform functions such as retrieve documents, search for documents, and upload new documents with great ease. You will also be able to build advanced applications and connect in-house or third-party applications to KRYSTAL DMS.

Static Index List NEW

KRYSTAL Document Management System now provides facilities for the users to define static values for particular indexes. Users can define list of values to be linked with particular index and user can choose values only from that static index list.

Export Search Results NEW

KRYSTAL DMS - Enterprise Edition Version 8.0 now allows users to download the search results or complete list of documents in a document class along with indexes and metadata in Microsoft Excel and Adobe PDF format. Notes / comments associated with the document is also downloaded in the same file.

Enhanced - Document Viewer

KRYSTAL DMS - Enterprise Edition Version 8.0 now supports AUTOCAD (DWG and DXF) documents. Users can view their AUTOCAD documents from directly within their browser using KRYSTAL Document Viewer. It also provides functionalities to view password protected PDF documents.

Enhanced - Document Search

Users can now also search documents basis, expiration date along with filters such as empty index or non-empty indexes and unique Document ID along with File Name.

Enhanced - Document Management

Administrators can now delete unwanted document indexes from document classes and can also reorder the indexes in document classes.

Enhanced - Document Notes

Users can now define notes to be Publicly accessible or can mark them as Private for their own usage and tagging purposes.

NEW & Enhanced - User Interface

The latest version provides rich user interface and easy navigation. The new workspace screen allows users to access document classes, document views (DocViews), Document Sets, Workflow Queues, bookmarks etc from single location. Document Class usage statistics are now displayed in graphs to enhance management view of the system.

Enhanced - Browser Support

The following browsers are supported in KRYSTAL DMS - Version 8.0:

  • Internet Explorer 8.x, 9.x, and 10.x (32 bit and 64 bit)
  • Mozilla Fire Fox 20.0 and above
  • Google Chrome 15.x and above
  • Safari 5.1 (Tested on Windows & Mac both)

In addition to the new features, Primeleaf has made significant changes and updates to its underlying technologies that build on the existing high performance, scalability and reliability that the KRYSTAL DMS - platform is known for.

The new version answers a critical business need in the area of accessibility, compliance and collaboration. It provides easy-to-understand functions relevant to business operations and preservation of information, so that companies can easily manage their documents and improve their core business processes.

Upgrades for the software are available now. Customers on a support and maintenance agreement with Primeleaf receive all updates to the KRYSTAL DMS - Enterprise Edition software at no additional cost.

 

See KRYSTAL DMS in Action!

Whether your organization is looking to go paperless, manage digital content or automate document-driven processes, KRYSTAL DMS is the right Document Management System for your needs.

Schedule a demo today with one of our helpful Document Management consultants.

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