Complete Control and Compliance with KRYSTAL DMS's Detailed Audit Reports

Keeping track of every action within your document management system is crucial for compliance, transparency, and security. With KRYSTAL DMS's Detailed Audit Reports, administrators gain comprehensive insight into user activities and document-related events. These detailed logs help ensure that your organization adheres to regulatory standards, mitigates risks, and maintains robust document control.

Key Benefits:

• Full Traceability: Monitor every action on your documents, from viewing and editing to sharing and printing, for complete traceability.
• Regulatory Compliance: Maintain compliance with industry regulations by tracking and logging every user action, document change, and event.
• Transparency and Accountability: Ensure full visibility into document workflows, including who made changes, what was changed, and when, promoting transparency and accountability.
• Detailed User Activity Logs: Keep track of all user interactions, providing an audit trail that can be reviewed for security and performance optimization.
• Customizable Reports: Access a variety of detailed reports that give insights into document usage, user activity, and system events tailored to your needs.

How It Works:

1. Comprehensive Logging

   KRYSTAL DMS logs every action that takes place within the system. This includes document uploads, downloads, edits, annotations, views, and more.

2. Document-Specific Logs

   Every document has its own detailed audit trail that records all events that occurred, including access history, edits, approvals, and more.

3. User-Specific Logs

   Administrators can see detailed logs of user actions, providing insight into who accessed what documents and what actions they performed.

Available Reports:

1. Document Access History

   Track every time a document is accessed, including the user, date, and action taken.

2. Document Class Access History

   Get an overview of which document classes were accessed, by whom, and when.

3. User Access History

   Review all activities performed by individual users, including document interactions and changes.

4. Document Upload Report

   Monitor all document uploads, including information on the user and timestamp of the action.

5. Document Revision Report

   See detailed logs of document revisions, including changes made and by whom.

6. Document Download Report

   Keep track of all document downloads and who initiated them.

7. Document Shared Report

   Get reports on documents that were shared, with details about the recipient and date.

8. Document Print Report

   Review all print activities for each document, including the user who printed and when.

FAQs:

Q: What specific actions are tracked in the audit reports?
A: The audit reports track all document activities such as uploads, downloads, views, revisions, check-ins, annotations, and more.

Q: Who can access the audit reports?
A: Only system administrators have access to the detailed audit reports, allowing them to monitor system and document activity.

Q: How long are audit logs retained?
A: Audit logs are retained based on your system configuration and compliance requirements. Administrators can manage the retention period.

Q: Can I filter the reports by user or document?
A: Yes, you can filter reports by specific users, document classes, or events to get more targeted insights.

KRYSTAL DMS's Detailed Audit Reports provide a powerful tool for tracking all document activities and ensuring full compliance. With customizable reports, complete traceability, and secure logging, you can confidently manage your documents and user actions while maintaining transparency and accountability.