Document Encryption: Safeguard Your Sensitive Information

In an increasingly digital world, document security is paramount. KRYSTAL DMS - Enterprise Edition ensures that your documents are protected at rest through advanced Document Encryption. With AES 256-bit encryption, all files stored within the system’s file storage are safeguarded from unauthorized access, ensuring that sensitive information remains confidential even if someone gains access to the file system.

Key Benefits:

• Enhanced Data Security: AES 256-bit encryption ensures your documents are securely protected, even in the event of unauthorized system access.
• Confidentiality at Rest: All documents stored in the file system are automatically encrypted, preventing unauthorized parties from viewing sensitive data.
• Streamlined Workflow: Documents can be used, shared, and worked on within the system while remaining encrypted, without disrupting user activities.
• Controlled Access: Encryption keys are securely embedded within the application, ensuring that only authorized users with proper access can decrypt and view documents.
• Regulatory Compliance: Protecting sensitive documents with robust encryption helps meet industry standards and regulatory compliance requirements for data security.

How It Works:

1. Automatic Encryption

   Every document stored in the file system is automatically encrypted with AES 256-bit encryption, ensuring that all files are protected by default.

2. Encryption Key Management

   The same encryption key is used for both encryption and decryption processes. The key is securely embedded within the application to maintain access control.

3. Decryption upon Access

   Only authorized users with access to the application can decrypt and view the original document, ensuring confidentiality.

4. Seamless Integration

   The encryption module integrates smoothly with the rest of the system, allowing users to work with encrypted documents without interrupting their workflow.

FAQs:

Q: What encryption standard does KRYSTAL DMS use?
A: KRYSTAL DMS uses AES 256-bit encryption, a highly secure and widely recognized encryption standard.

Q: Can I manually control the encryption key?
A: The encryption key is embedded within the application, ensuring access to the encrypted documents is controlled. Manual control of the encryption key is not required for regular operations.

Q: Is decryption automatic?
A: Yes, documents are automatically decrypted when accessed by authorized users with the proper credentials.

Q: Are all documents encrypted?
A: Yes, all documents stored in the file system are automatically encrypted by the system.

Q: How does encryption help with compliance?
A: By encrypting documents, you ensure that sensitive data is protected, helping your organization comply with data privacy regulations and industry standards.

KRYSTAL DMS’s Document Encryption ensures that all your sensitive documents remain protected, whether they’re in use or stored. By utilizing AES 256-bit encryption and integrating it seamlessly into the document lifecycle, KRYSTAL DMS gives you peace of mind that your data is secure and compliant.