Simplify Your Document Signing Process with E-Signature Requests

In the modern business world, speed and security are paramount. KRYSTAL DMS - Enterprise Edition introduces the E-Signature Requests module, enabling you to quickly and securely request electronic signatures from external parties. With this feature, you can streamline the signing process, reduce paperwork, and accelerate contract execution – all within a unified document management system.

Key Benefits:

• Effortless Collaboration with External Parties: Whether you're working with clients, vendors, or partners, E-Signature Requests allows you to send documents for signature directly from KRYSTAL DMS. No more back-and-forth with physical documents—everything is handled electronically, making collaboration easy and efficient.
• Legally Binding Signatures: All signatures requested via the E-Signature Requests module are fully compliant with international electronic signature standards like eIDAS (EU) and ESIGN (USA). This ensures your signed documents are secure, legally binding, and recognized globally.
• Streamlined, Automated Workflow: With E-Signature Requests, the process is automated from start to finish. Once you upload a document, you can automatically send it for signing, track the status in real time, and receive notifications as soon as it’s signed, eliminating the need for manual follow-ups.
• Enhanced Security and Privacy: Your documents and signatures are safeguarded with industry-standard encryption. KRYSTAL DMS ensures your data remains protected, with secure communication channels and a complete audit trail of all actions taken on your documents.
• Customizable Signature Requests: Tailor your signature requests according to your needs. Whether requesting a single signature or multiple, you can specify who needs to sign and in what order, providing flexibility in how documents are handled.
• Real-Time Tracking and Notifications: Stay up to date with real-time notifications on the status of your signature requests. Receive alerts when the document is viewed, signed, or if further action is needed, so you’re always in control of the process.

How It Works:

1. Upload Your Document for Signature:
   • Upload the document to KRYSTAL DMS that requires an external signature. This can be an agreement, contract, or any other document that needs authorization.
2. Send an E-Signature Request:
   • Choose the external parties who need to sign the document, enter their email addresses, and customize your message. You can specify the exact areas on the document where they need to sign.
3. Recipient Signs Electronically:
   • The recipient receives a secure email with a link to the document. They can sign it electronically, either by typing their name, drawing their signature, or uploading an image of their signature.
4. Track and Receive the Signed Document:
   • Once the document is signed, you'll receive notifications and immediate access to the final version of the document with the legally binding signature.

Why Choose KRYSTAL DMS for E-Signature Requests?

Boost Efficiency and Productivity

By eliminating the need for paper-based signatures, E-Signature Requests helps you complete agreements faster, so you can keep your business moving forward without delays.

Transparent and Traceable Process

Each step of the e-signature process is tracked and logged in an audit trail. You can view when the request was sent, when the document was signed, and even who viewed or interacted with the document.

Seamless Document Management

KRYSTAL DMS doesn’t just handle signatures – it also offers comprehensive tools for document storage, version control, and access management. All your signed documents are stored securely and organized for easy retrieval.

FAQs:

Q: Can I send an E-Signature Request to multiple external parties?
A: Yes, you can request signatures from multiple recipients, either in a sequential order or simultaneously, depending on your needs.

Q: Are the electronic signatures legally binding?
A: Yes, all signatures obtained via E-Signature Requests are compliant with global electronic signature regulations, including ESIGN and eIDAS, ensuring their legality.

Q: How do I know when a document has been signed?
A: You’ll receive real-time notifications as soon as a document is signed. You can also track the status of each request directly within the KRYSTAL DMS platform.

Q: How does KRYSTAL DMS ensure the security of documents and signatures?
A: KRYSTAL DMS employs industry-standard encryption to protect your documents and signatures, and provides a full audit trail to ensure all actions taken on a document are logged and verifiable.