KRYSTAL DMSStay Ahead with Instant Document Updates
KRYSTAL DMS - Enterprise Edition provides an intelligent Subscriptions & Notifications feature that ensures you never miss important changes to your documents or document classes. Whether you're managing a team or tracking important documents, this feature allows you to stay informed about updates, edits, or events that matter most to you.
With automatic email notifications, users can subscribe to specific document classes or events and be instantly alerted whenever relevant changes occur. This proactive notification system helps improve collaboration, document tracking, and workflow management.
Key Benefits:
- Stay Informed Instantly: Get real-time email notifications when documents or document classes are modified, ensuring you're always up-to-date with the latest changes.
- Customizable Alerts: Subscribe to specific document classes or events that matter most to you. Be notified only about the changes that affect your work, saving you time and reducing unnecessary notifications.
- Enhanced Collaboration: Collaborate more effectively by ensuring all team members are promptly alerted about document changes, new versions, and expirations.
- Automatic Tracking: With event-based notifications, you can track document activity such as edits, deletions, and expirations without needing to manually monitor each document.
- Streamlined Document Management: By receiving notifications about document-related events, you can stay on top of workflows, approvals, and compliance processes.
How It Works:
- Subscribing to Document Classes
Users can subscribe to specific document classes in KRYSTAL DMS that are of interest to them. This allows you to receive updates on changes related to those document categories.
- Automatic Notifications
Once subscribed, users will receive email notifications whenever a document is added, edited, deleted, marked as expired, or shared. Each notification contains key details about the document's change, including who made the change and a secure link to access the updated document.
- Event-Driven Alerts
Notifications are sent based on specified events such as document updates, new versions, document deletions, expiration warnings, and document sharing activities.
- Email Notifications with Direct Links
Each notification comes with a direct link to the document or document class, making it easy for users to access the updated content with just one click.
FAQs:
Q: How do I subscribe to document classes?
A: You can subscribe to document classes directly from the KRYSTAL DMS interface. Simply select the document classes you wish to receive notifications for, and you're all set.
Q: What types of events trigger a notification?
A: Notifications can be triggered by various events, such as when a document is added, edited, deleted, marked as expired, or shared. You can also receive alerts when a document is nearing expiration.
Q: Can I customize the notifications I receive?
A: Yes, both administrators and users can customize their notification preferences. You can choose to receive alerts only for specific events in document classes, helping you focus on what matters most.
Q: Are the notifications sent via email?
A: Yes, notifications are sent via email to the registered email address, and each notification includes a secure link for quick access to the updated document in document class as well as displayed on the screen.
Q: Can I unsubscribe from notifications?
A: Yes, you can unsubscribe from notifications at any time by managing your subscription settings in KRYSTAL DMS.
The Subscriptions & Notifications feature in KRYSTAL DMS ensures that you stay informed about the latest document changes without any extra effort. By allowing users to subscribe to specific document classes and receive real-time email alerts for key events, this feature enhances collaboration, improves workflow tracking, and helps maintain document compliance. Whether you’re managing a large team or overseeing critical documents, this tool keeps you connected and informed at all times.