KRYSTAL DMSEffortless Search & Instant Document Retrieval
Efficient document search is at the heart of any successful document management system, and KRYSTAL DMS - Enterprise Edition takes this to the next level. Our Document Search feature integrates advanced search technology to enable quick and instant retrieval of documents. Whether you're dealing with a few files or a large document repository, KRYSTAL DMS helps you find exactly what you need in seconds.
The search functionality supports full-text search and meta-data-based search, ensuring that every document is easily accessible with just a few clicks. With customizable saved searches (DocViews) and global search capabilities, the Document Search feature is designed to enhance productivity and streamline workflows.
Key Benefits:
- Instant Document Retrieval:With KRYSTAL DMS, you can search and retrieve documents instantly, ensuring that your team has access to critical information without delays.
- Full-Text Search Across Multiple Formats: Search the content of various file types including Microsoft Word, Excel, PowerPoint, PDFs, and OCR-scanned documents. No matter the format, your documents are searchable.
- Advanced Search Criteria: Find documents using a range of criteria, from full-text content to meta-data, such as document ID, file type, creation date, and more. The flexibility ensures you can pinpoint exactly what you need, quickly.
- Saved Searches for Easy Access: Users can save search queries as DocViews (saved searches) for future use, which can also be shared with others. This feature saves time, especially for frequently used search criteria.
- Global Search Across All Repositories: Conduct a global search across multiple domains and repositories with a unified search control, making it easier to locate documents from various departments or locations in one go.
- Improve Efficiency: Unlike traditional shared-file servers, KRYSTAL DMS allows for precise searches, reducing duplicate files and preventing the loss or misplacement of important documents.
How It Works:
KRYSTAL DMS makes document searching easy, accurate, and fast. Here's how it works:
- Search by Full Text or Meta-data
Whether you need to search for specific words or phrases within document content, or you want to filter based on meta-data (e.g., file type, creation date), KRYSTAL DMS supports both options.
- Advanced Query Features
You can define detailed search parameters such as document type, author, date ranges, or other custom fields. This allows for highly specific searches, returning the exact documents you're looking for.
- Document Hit-list
Search results are displayed as a Document Hit-list, allowing you to instantly review all documents that match your query. The results are ordered by relevance, so you can quickly find what matters most.
- Save and Share Searches
Once you have set up a search query, save it for future use. This is particularly useful for recurring searches. DocViews can be shared with team members to streamline collaboration.
- Global Search Capability
You can search across all your document repositories, whether they are stored in different departments or domains, using a unified search interface. This global search functionality ensures that all your data is accessible from a single platform.
FAQs:
Q: What file types can I search using KRYSTAL DMS?
A: KRYSTAL DMS supports full-text searches for various file types, including Microsoft Word, Excel, PowerPoint, PDFs, and OCR content from scanned documents.
Q: Can I search by document meta-data?
A: Yes! KRYSTAL DMS allows you to search using meta-data such as document ID, file type, creation date, author, and more.
Q: What is a DocView?
A: A DocView is a saved search query that can be reused. You can save custom searches and share them with others to streamline the document retrieval process.
Q: Can I search across multiple repositories at once?
A: Absolutely! KRYSTAL DMS enables you to search across all domains and repositories using a single unified search control, making it easy to find documents no matter where they are stored.
Q: How fast are search results returned?
A: Search results are returned instantly, ensuring that you can quickly access the documents you need without waiting.
Q: Is KRYSTAL DMS suitable for large organizations?
A: Yes, KRYSTAL DMS is designed for enterprise-level document management. It can handle large volumes of documents and provide fast, efficient search results across multiple departments and domains.
With KRYSTAL DMS - Document Search, accessing the right information has never been easier or faster. Our advanced search technology enables you to retrieve documents instantly, whether you're searching by full-text content, metadata, or custom fields. The DocViews feature ensures that frequently used searches are just a click away, while the global search functionality across all repositories offers unmatched convenience.
Say goodbye to inefficient file systems and welcome a future where document retrieval is fast, accurate, and streamlined. Whether you're working with a few files or managing large volumes of data, KRYSTAL DMS - Enterprise Edition is designed to boost productivity, save valuable time, and improve workflow efficiency.
Empower your team with the ability to find exactly what they need, when they need it, and unlock the true potential of your document management system.