Make the process of creating and releasing transmittal packages quick and easy.

Efficient document transmittal management is crucial for maintaining control and transparency in any project. KRYSTAL DMS - Enterprise Edition provides a powerful Transmittal Management Module that streamlines the process of creating, sending, and tracking transmittals for your business, ensuring compliance, efficiency, and transparency at every stage.

By automating the transmittal process, KRYSTAL DMS reduces administrative overhead and boosts productivity, while offering an integrated search and reporting system for improved tracking and visibility. A complete audit trail is maintained, ensuring you have full accountability for every transmittal, including which documents were sent, when, and to whom.

Key Benefits:

• Efficient Document Distribution: Automates the creation and distribution of transmittals, saving time and reducing the complexity of sending documents.
• Complete Tracking and Transparency: Maintain an audit trail for all transmittals, ensuring full transparency and accountability of all actions and document exchanges.
• Secure and Easy Sharing: Send transmittals via email or link, and ensure that sensitive documents are securely shared with appropriate stakeholders.

How It Works:

1. Create and Define Transmittals

   Name and define transmittals by typing in document details and selecting recipients. Easily add multiple documents and recipients from the integrated address book.

2. Distribute and Track

   Once the transmittal is ready, it can be automatically rendered into a PDF format, zipped, and emailed to the specified recipients. The system tracks all actions for a complete audit trail.

3. Manage and Access Transmittals

   Transmittals can be easily accessed for future reference and auditing purposes. The system keeps a record of all transmittals, including the associated documents and their versions.

FAQs:

Q: What is a transmittal in KRYSTAL DMS?
A: A transmittal is the formal process of sending documents from one party to another. KRYSTAL DMS streamlines this process by automating document selection, distribution, and tracking.

Q: How can I track transmittals in KRYSTAL DMS?
A: All actions related to transmittals are recorded in an audit trail, allowing you to see which documents were sent, when, and by whom, ensuring complete transparency and accountability.

Q: Can I send transmittals to multiple recipients at once?
A: Yes, KRYSTAL DMS allows you to send transmittals to multiple recipients by selecting them from the built-in address book, streamlining the distribution process.

KRYSTAL DMS - Enterprise Edition's Document Transmittal Module simplifies and automates the process of managing document distribution, helping your team stay efficient while maintaining complete control and security over the transmittal lifecycle. By integrating robust tracking and security features, you ensure a seamless process for both internal and external communication.