Find the Correct Version, Every Time

Managing document versions is critical to ensure that the latest updates are available to users while maintaining a clear history of changes. KRYSTAL DMS - Enterprise Edition provides robust Version Control functionality to ensure that you always find the correct version of a document, every time.

With KRYSTAL DMS, you can track document revisions, maintain version histories, and prevent confusion caused by multiple versions of the same file. Whether you’re working on collaborative documents or dealing with legal or regulatory compliance, Version Control ensures that the latest updates are accurately captured, and previous versions are securely stored and easily accessible.

Key Benefits:

• Track Document Changes Over Time: Version Control allows you to easily track every change made to a document, enabling you to maintain a full history of revisions. This ensures that you never lose sight of any previous work and can easily roll back to prior versions if needed.
• Prevents Document Confusion: With the ability to manage multiple versions, KRYSTAL DMS eliminates the risk of working on outdated documents or losing the latest updates. This ensures that teams are always working with the most current version, improving collaboration and efficiency.
• Enhanced Collaboration: Multiple team members can work on a document simultaneously, and KRYSTAL DMS will maintain the version history automatically. You can view comments, edits, and who made the changes, making collaboration smoother and more transparent.
• Compliance and Auditing: Version Control is vital for industries that require compliance with regulations like GDPR or HIPAA. Having a complete and accurate document history allows your organization to prove compliance and provides an audit trail of all document changes.
• Seamless Integration with Workflows: Documents are automatically versioned as they go through various workflows. Whether you’re reviewing, approving, or editing, KRYSTAL DMS handles versioning in the background, keeping everything organized and easy to track.
• Efficient Document Rollback: With versioning, you can easily revert to a previous document version in case of errors or unwanted changes. This feature is invaluable for ensuring that you can recover lost information and continue work with minimal disruption.

How It Works:

1. Automatic Versioning

   Every time a document is edited and saved within KRYSTAL DMS, a new version is automatically created. The system tracks the document’s version history, so you don’t have to manually save copies or worry about overwriting previous work.

2. Version History and Comparison

   Users can view a document’s entire version history, including changes, timestamps, and user details. You can compare versions side-by-side to quickly identify what changes have been made, who made them, and when they occurred.

3. Version Control for Collaborative Work

   When multiple users are working on a document, KRYSTAL DMS automatically manages the versioning process. Each new revision is captured and stored as a separate version, ensuring that no updates are lost, and collaborators can track progress efficiently.

4. Easy Rollback to Previous Versions

   If an error occurs or if a previous version of a document is needed, users can easily revert to an older version. This can be done with just a few clicks, reducing the time and hassle of finding and recovering earlier drafts.

5. Secure Storage of Versions

   All document versions are stored securely in KRYSTAL DMS, allowing users to access any version at any time. Archived versions are kept safe while remaining easily accessible for review or recovery when necessary.

FAQs:

Q: How does version control work in KRYSTAL DMS?
A: Every time a document is saved or updated, a new version is automatically created. KRYSTAL DMS tracks all versions, and users can access the version history, compare versions, and revert to previous versions when needed.

Q: Can I see who made changes to a document?
A: Yes, KRYSTAL DMS tracks each version with information on the user who made the change and when it occurred. This ensures transparency in document edits and helps teams stay informed.

Q: Can I roll back to a previous version of a document?
A: Absolutely! KRYSTAL DMS allows users to easily revert to any previous version of a document, giving you full flexibility to undo changes or restore important information.

Q: How many versions of a document can be stored?
A: KRYSTAL DMS stores all versions of a document, ensuring that previous versions are never lost. You can access, compare, and restore any version, providing complete control over document revisions.

Q: Is version control useful for compliance purposes?
A: Yes! Version Control is essential for maintaining compliance in regulated industries. It helps ensure that you have a complete and accurate record of document changes, which is often required for auditing and legal purposes.

Q: Can I collaborate on a document with multiple team members?
A: Yes! KRYSTAL DMS allows multiple users to collaborate on a document while maintaining an accurate version history. All changes are tracked and saved as new versions, allowing teams to work efficiently and transparently.

With KRYSTAL DMS Version Control, managing documents becomes hassle-free and secure. Whether you're working on collaborative projects or maintaining compliance, you’ll always have access to the correct version of a document, along with a complete revision history. The combination of automatic versioning, easy rollback, and side-by-side comparison ensures that your team can work efficiently and confidently, knowing that every document change is tracked and preserved.