Transform Paper Documents into Actionable Data with Zonal OCR

Zonal OCR (Optical Character Recognition) is a powerful feature in KRYSTAL DMS - Enterprise Edition that automates the process of importing scanned documents while simultaneously extracting critical metadata. This technology allows users to scan documents and extract specific data from designated "zones" within the document, streamlining your paperless workflow.

Key Benefits:

• Faster Document Processing: Automatically extract metadata from scanned documents, speeding up the filing, indexing, and retrieval processes.
• Error-Free Indexing: Zonal OCR minimizes human error by extracting the correct data from specific zones, reducing the need for manual data entry.
• Cost and Time Savings: By automating the document import process, Zonal OCR cuts down on labor costs and time spent on document management tasks.
• Improved Customer Satisfaction: Faster processing of incoming documents leads to quicker responses and greater efficiency in handling customer requests.

How It Works:

1. Set OCR Zones

   Define specific areas or "zones" on a document where metadata should be extracted. This allows the software to consistently read the same data fields across similar documents.

2. Metadata Extraction

   As documents are uploaded, Zonal OCR extracts critical information (such as invoice numbers, dates, or customer names) from designated zones.

3. Seamless Integration

   Automatically assign the extracted metadata to the correct document classes, making document filing and indexing faster and more accurate.

4. Barcode-Free Recognition

   Even if documents do not contain barcodes, Zonal OCR can still extract key data, ensuring all documents are processed effectively.

FAQs:

Q: What types of documents can Zonal OCR process?
A: Zonal OCR can process any scanned document, including forms, paper documents, and e-documents, as long as the specified zones are set up correctly.

Q: Can Zonal OCR be used without barcodes on documents?
A: Yes! Zonal OCR allows you to extract data from documents that do not contain barcodes by using defined zones to identify and extract key information.

Q: How does Zonal OCR improve document indexing?
A: By automatically extracting metadata and associating it with the correct document class, Zonal OCR eliminates the need for manual data entry and speeds up the indexing process.

Zonal OCR simplifies the scanning and document management process, enabling businesses to seamlessly integrate paper documents into their digital systems. By automating metadata extraction, KRYSTAL DMS improves document accuracy, reduces costs, and boosts operational efficiency.