Introduction:

Kirloskar Electric Company Limited (KECL) is a leading manufacturer of electrical and electronic equipment in India. Established in 1946, it played a significant role in developing the indigenous electrical manufacturing industry. With a wide range of products serving core sectors such as power generation, transmission and distribution, transportation, and renewable energy, KECL is a trusted name in the industry.

Challenges:

Before implementing KRYSTAL DMS - Enterprise Edition, Kirloskar Electric Company Limited faced several challenges that impacted their document management and intellectual property protection:

1. Inconsistent File Storage and Difficulty in Document Version Control: The company struggled with maintaining consistent file storage and faced difficulties in managing document versions, particularly engineering drawings. This inconsistency affected quality and timely delivery.
2. Lack of Security, Control, and Accessibility of Equipment Design Documents: KECL faced challenges in safeguarding equipment design documents, which were scattered across more than 10 different manufacturing units across the country. This lack of control and accessibility posed a risk to intellectual property.

Solution:

Kirloskar Electric Company Limited chose KRYSTAL DMS - Enterprise Edition for several reasons, including its competitive pricing, ease of use, and recommendations from respected industry peers. The implementation of KRYSTAL DMS - Enterprise Edition was smooth, and the company quickly adopted the solution, leading to increased productivity and enhanced protection of intellectual property through built-in security, access control, and workflow solutions.

Results:

The implementation of KRYSTAL DMS - Enterprise Edition has delivered significant results for Kirloskar Electric Company Limited:

1. Unified and Central Repository of Engineering Drawings: KECL now has a unified and central repository for engineering drawings and related documents. This centralized storage ensures easy access, version control, and efficient management of documents.
2. Improved Control and Transparency: KRYSTAL DMS - Enterprise Edition has improved control and transparency in document management processes. The solution's advanced storage options and user-friendly interface have facilitated a smooth transition to a digital filing system. The audit trail feature enables the company to track document actions, ensuring accountability and compliance.
3. Enhanced Document Version Control: With KRYSTAL DMS - Enterprise Edition, KECL can easily access previous versions of any document, enabling efficient tracking and management of revisions. This has improved document accuracy and reduced errors.
4. Timely Support and Future Scalability: Kirloskar Electric Company Limited opted for a three-year support plan, ensuring access to free upgrades, updates, and prompt assistance for any issues that may arise. This ensures the long-term scalability and sustainability of the solution.

Future Plans:

After the successful implementation of KRYSTAL DMS - Enterprise Edition for safeguarding intellectual property, Kirloskar Electric Company Limited is now considering utilizing the same solution for managing their old statutory and legal records. This demonstrates the company's confidence in the solution's capabilities and its commitment to streamlining document management across various areas of the organization.

Conclusion:

By implementing KRYSTAL DMS - Enterprise Edition, Kirloskar Electric Company Limited has successfully addressed their document management challenges and safeguarded their intellectual property. The solution has provided a unified repository, improved control and transparency, enhanced document version control, and scalable support options. This has resulted in increased productivity, streamlined workflows, and efficient management of critical documents.